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American Saddlebred Museum Seeking Bookkeeper



The American Saddlebred Museum and Gift Shop is currently seeking to hire a full time Bookkeeper. Founded in 1962, the Museum is the ultimate “Showplace for Saddlebreds”.  Located on the grounds of the beautiful Kentucky Horse Park in Lexington, Kentucky, the Museum is a 501(c)(3) not-for-profit organization funded by membership and private donations. The ASM presents the traditions and heritage of the American Saddlebred Horse through the Collection, Preservation and Display of artifacts, fine art, photography and the written word.

Duties and Responsibilities: The bookkeeper is responsible for computing, classifying and recording financial transactions to ensure the financial records of the American Saddlebred Museum are accurate. Handles all journal entries, billing and bank reconciliations. Oversees accounts receivables/payables, payroll, record keeping, updates membership and donation databasesand other duties as assigned. The candidate should have Associate's degree in accounting or business administration, or significant work experience (preferably in the non-profit field), organizational and self-motivational skills, financial management skills,as well as a knowledge of bookkeeping and generally accepted accounting principles.Proficiency in QuickBooks, Microsoft Word and Excell required. QuickBooks Point of Sale, Past Perfect Museum software and IT skills are a plus.

Processes cash transactions and EFT’s, including coding, data entry and accounts receivables

Bank reconciliation

Processes payroll and bank deposits

Creates Invoices from supplied data

Produces internal reports

Process daily mail delivery

File and Record keeping

Purchase supplies and equipment as authorized by management

Assemble information for external auditors for the annual audit

Calculate and issue financial analysis of the financial statements

Maintain an orderly accounting filing system

Comply with local, state, and federal government reporting requirements

Provide clerical and administrative support to management as requested

All information should be submitted no later than January 31, 2016, to: museum@asbmuseum.org. Submittals will be kept strictly confidential. Initial screening of applicants will begin immediately and continue until the position is filled. This is a full time position in Lexington, KY. Salary and benefits commensurate with experience.

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